REVISIONS
| Significant changes from Operations Manual dated August 10, 2000 |
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| Section 4.3.2.: | A comment was added to reflect the club's insurance requirements in regaining currency. |
| Section 4.4.4.: | Modified to reflect the new insurance requirements for the Arrow and Comanche. |
| Section 4.4.4.1.: | Reflects the new insurance requirements for the Arrow. |
| Section 4.4.4.2.: | Reflects the new insurance requirements for the Comanche. |
| Section 4.4.5.: | Modified to ensure current insurance requirements always take precedence. |
| Section 8.12.2.: | Recommended oil level for the Comanche was changed to 9 quarts. |
| Section 12.3.1.: | Removed share price from text. |
| Section 12.3.4.: | Modified to reflect that statements are due and payable upon receipt. |
| Section 12.3.6.3.: | Modified to reflect new share value of $1750 (April 2001 Special Meeting). |
| Section 12.3.6.4.: | Modified to differentiate between share value and membership fee. |
| Section 14.3.1.: | Modified to differentiate between share value and membership fee. |
| Section 14.3.2.: | Modified to differentiate between share value and membership fee. |
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| Significant changes from Operations Manual dated December 18, 2001 |
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| Section 4.4.1.1.: | Added to address requirement for written review for retractable gear aircraft. |
| Section 5.2.1.: | Added to address documentation required at time of checkride. |
| Section 5.2.2.: | Added to address CFI discretion for written review for retractable gear aircraft on annual checkride. |
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| Significant changes from Operations Manual dated January 7, 2003 |
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| Section 3.1.1.: | Section 3.1. CURRENCY REQUIREMENTS changed to Section 3.1.1 Club Currency under this section. |
| Section 3.1.2.: | Added to address CFI experience requirements. |
| Section 4.3.5.: | Section 4.4.4. Special Insurance Requirements updated with new insurance requirements and moved to Section 4.3. CURRENCY as Section 4.3.5. Insurance Experience Requirements. |
| Section 4.3.5.3.: | Added Insurance Experience Requirements for Certified Flight Instructors and member responsibility to ensure a selected instructor is insurance qualified. |
| Section 4.3.6.: | Section 4.4.5.Current Insurance Requirements moved to Section 4.3. CURRENCY as Section 4.3.6., Current Insurance Experience Requirements. |
| Section 5.3.3.: | AOPA Online Courses included as alternative to attending a safety seminar. |
| Section 10.2.2: | Updated with new $2,500 hull insurance deductible. |
| Section 12.3.8.: | Associate membership removed from Section 12.3.6., Termination of Stock Ownership, and renamed to Section 12.3.8., Associate Membership. Onetime associate membership fee increased to $150 from $75.
| | Section 13.5.: | Treasurer credit changed from $100 to $150 as approved at the February 23, 2003 board meeting. |
| Section 13.5.: | Maintenance officer credit changed from $100 to $150 as approved at the February 23, 2003 board meeting. |
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| Significant changes from Operations Manual dated January 14, 2005 |
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| Section 2.3.: | Section 2.3. INSTRUMENT TRAINING amended to make it the responsibility of a member to verify a non-member CFII meets insurance requirements. |
| Section 3.1.: | Rewritten to define the role of board-approved flight instructors, define the requirements for board approval and amend annual checkride requirements to maintain board approval. |
| Section 4.3.1.: | Removed club currency requirements specific to the Arrow and Comanche. |
| Section 4.3.5.1.: | Amended to reflect current Arrow insurance requirements. |
| Section 4.3.5.2.: | Amended to reflect current Comanche insurance requirements. |
| Section 4.3.5.3.: | Amended to reflect current CFI insurance requirements. |
| Section 4.4.2.: | Renumbered to Section 4.4.3. Checkout Procedure. |
| Section 4.4.3.: | Renumbered to Section 4.4.4. Minimum Checkout Time. |
| Section 4.4.4.1.: | Deleted and rewritten as Section 4.4.2. Written Reviews covering any written review required by the board. |
| Section 5.2.1.: | Amended to include additional documentation required for club checkrides. |
| Section 5.5.: | Modified requirements specific to the Arrow and Comanche to requirements pertaining to high-performance and complex aircraft. |
| Section 10.2.2.: | Revised with new insurance deductible limits. |
| Appendix A: | Modified to reflect insurance changes. |
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| Significant changes from Operations Manual dated March 28, 2006 |
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| Section 4.3.5.1.: | Amended to reflect current Skylane insurance requirements. |
| Section 5.1.: | Section 5.1. POLICY amended to extend the annual checkride period from November 1st to March 1st. |
| Section 12.3.6.3.: | Modified to reflect new share value of $4250 (January 20, 2007 Annual Meeting). |
| Appendix A: | Modified to reflect insurance changes. |
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| Significant changes from Operations Manual dated September 25, 2007 |
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| Section 4.3.5.1.: | Amended to reflect pilot requirements in the Comanche and Skylane. |
| Appendix A: | Modified to reflect pilot requirements. |
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| Significant changes from Operations Manual dated December 23, 2008 |
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| The entire Operations Manual was revised. Most of the changes were cosmetic or better clarified existing policies. Areas containing significant changes which modified the previous policy are stated below. |
| Section 1.: | Renamed from MISSION to GENERAL and a paragraph added to allow email as a form of written notification. |
| Section 2.2.: | Allows a member seeking primary flight instruction to request inactive status if no Board-approved instructors are available to conduct the training. |
| Section 2.3.: | Added a requirement for a member to notify the operations and safety officers if a non-Board approved instructor is being used for advanced training. |
| Section 6.8.: | Rewritten to specify the maximum number of reservations allowed on the reservation system. |
| Section 6.9.: | Rewritten to specify the maximum length of a reservation (formerly Section 6.8). Sections 6.9 and 6.10 renumbered to 6.10 and 6.11 respectively. |
| Section 7: | Rewritten to cover all International flights. Section 7.3 added to define the Mexico policy. |
| Section 8.1.: | Modified to reflect the Skylane. |
| Section 8.8.3.: | Modified to show Cutter as the fuel provider at Deer Valley. |
| Section 8.12.: | Rewritten to reflect current policy on oil use and specify level for the Skylane. |
| Section 12.3.2.: | Completely rewritten to clarify the procedure for filling out the flight invoice. |
| Section 12.3.6.5.: | Added to define the process to be followed in completing a member termination. |
| Section 12.3.7.4.: | Modified to state that an inactive member must pay any outstanding share assessment prior to being returned to active status. |
1. GENERAL
1.1. HISTORY
Phoenix Flyers (hereinafter called the Club) was established in 1958 at Phoenix Sky Harbor International Airport for the purpose of providing high-quality and cost-effective aircraft to members for personal, pleasure, and business use. The Club was incorporated as a nonprofit organization in November 1984 as Phoenix Flyers, Inc. under the laws of the State of Arizona and has six (6) members elected to serve as the Board of Directors (hereinafter called the Board). It moved its planes from Phoenix Sky Harbor Airport to Phoenix Deer Valley Airport and Chandler Municipal Airport in 1997.
1.2. AIRCRAFT STANDARDS
Our goal is to provide mechanically sound, fully functional aircraft for our members. Airplane exterior and interior condition shall be maintained at a level 5 or above, on a scale of 0 to 10. Aircraft avionics will be suitable for normal IFR flight. We will manage the cost of providing these aircraft so that flying a minimum of 40 hours per year will be cost effective for our members.
1.3. DEFINITION: "IN WRITING"
Unless specified otherwise, the term "in writing" shall be meant to include the use of email.
2. TRAINING
2.1. FLIGHT INSTRUCTION
A member who has completed an initial aircraft checkout for make and model and meets all Club and FAA currency requirements to act as Pilot-In-Command (PIC) may fly Club aircraft of the same make and model with any person of his or her choosing on board: non-pilot; pilot; or instructor. When the member does not meet one or more Club or FAA requirements to act as PIC in make and model, the member shall not fly Club aircraft of the same make and model without a Club Board-approved certificated flight instructor (CFI) occupying one of the front seats of the aircraft, except as provided for in § 2.2 or 2.3.
2.2. PRIMARY TRAINING
The Club generally has members that are certificated flight instructors willing to provide primary flight instruction (instruction to obtain an initial pilot certificate) and will accept new members as student pilots. Primary flight instruction conducted in Club aircraft must be performed by a Board-approved, member-CFI. In the event there is no Board-approved, member-CFI available or willing to conduct primary flight instruction the member may request to be placed inactive until such time as a qualified and willing CFI becomes available (§ 12.3.7. Inactive Membership).
2.3. ADVANCED TRAINING
A member who meets all Club and FAA requirements to act as PIC may fly with any qualified CFI or CFII for the purposes of advanced training without Board approval for the instructor. A member qualified to act as PIC under Visual Flight Rules (VFR) may fly with any CFII under actual Instrument Flight Rules (IFR). The member shall be responsible to verify that the instructor, if not a member, meets the insurance requirements specified in § 4.3.5., Insurance and/or Board-Approved Experience Requirements.
3. FLIGHT INSTRUCTORS
3.1. BOARD-APPROVED FLIGHT INSTRUCTORS
The Board will approve flight instructors for primary instruction, new-member checkrides and annual checkrides. There is no limit on the number of Board-approved instructors.
3.2. REQUIREMENTS FOR BOARD APPROVAL
3.2.1. Club Membership
The instructor must be a club member in good standing for a minimum of six (6) months.
3.2.2. Pilot-In-Command Time
The instructor must have a minimum of twenty-five (25) hours of Pilot-In-Command time in make and model to provide instruction or checkrides in complex or high-performance Club aircraft.
3.2.3. Right-seat Checkout
The instructor must receive a right-seat checkout in a Club aircraft by the safety officer or an appointed Club instructor. A separate right-seat checkout is required in the make and model of each high-performance or complex aircraft however a right-seat checkout in either will satisfy the requirement for any Club aircraft not designated as complex or high-performance.
3.2.4. Recommendation to the Board
The instructor must be recommended to the Board by the safety officer or appointed Club instructor and approved by a majority vote.
3.3. CURRENCY REQUIREMENTS
3.3.1. Club Currency
All instructors providing primary instruction or annual checkrides in Club aircraft must meet all checkout and currency requirements required of other members.
3.3.2. Experience Requirements
All instructors providing flight instruction in Club aircraft must meet the experience requirements specified in the insurance policy in effect for the aircraft being used; § 4.3.5., Insurance Experience Requirements..
3.4. ANNUAL CHECKRIDE
All Board-approved instructors must have an annual checkride by another Board-approved instructor. Additionally, all Board-approved instructors are required to have a safety briefing by the Club safety officer each year. The briefing will cover Club operating procedures, checkout requirements and insurance requirements. Failure to accomplish the requirements of this paragraph by March 1st of each year will result in the loss of Board-approved status until such time the requirements are met.
3.5. CHECKRIDE FORM
All instructors performing aircraft checkouts or annual checkrides are required to complete and sign a Checkout/Checkride form. This form must be forwarded to the safety officer upon completion of the checkout or checkride. A Checkout/Checkride form is available [here].
3.6. BILLING SLIPS
Each Board-approved instructor shall ensure that his or her name is on the billing slip when performing instruction for aircraft checkouts or checkrides and whether or not the checkout/checkride was completed satisfactorily. The instructor should also note whether the checkout/checkride also met the requirements of a flight review as defined in the FAR.
4. CHECKOUT AND CURRENCY
4.1. POLICY
No member shall fly any Club aircraft in which he or she is not current.
4.2. INITIAL CHECKOUT
Initial checkouts shall be conducted by a Board-approved instructor using the current Checkride/Checkout form. A Checkout/Checkride form is available [here].
4.2.1. Aircraft Make and Model
A separate initial checkout is required for each make and model of airplane.
4.2.2. Written Reviews
The member must complete any Board-approved, written review or test for a specific make and model Club aircraft prior to completing the initial checkout in that aircraft.
4.2.3. Minimum Checkout Time
Providing insurance requirements are met, the time required for checkout in each of the Club aircraft is left to the discretion of the Board-approved instructor performing the checkout. Depending on pilot experience and skill, the checkout may require more than one flight and may cover activities and subjects in addition to those listed on the Checkout/Checkride form.
4.3. CLUB CURRENCY
4.3.1. Club Current
A member who meets the currency requirements of the FAA in accordance with the FAR and who has completed an annual checkride in accordance with § 5 of this document is considered Club current. Only members that are Club current may act as PIC in Club aircraft.
4.3.2. Regaining Currency
A member that is not FAA current but has a valid annual checkride can regain currency through solo flight unless prohibited by the FAR or the Club insurance requirements specified in § 4.4.4. Each member must critically assess his or her skill level however and determine if it would be appropriate to use an instructor in regaining currency. The Board recommends using an instructor to regain currency.
4.3.3. Currency in non-Phoenix Flyers Aircraft
Any currency required for a specific make and model of Club aircraft may be maintained in the same make and model of aircraft not belonging to the Club. Proof of such currency either by logbook entry or a flight invoice shall be presented to the safety officer or operations officer upon request.
4.3.4. Night Currency
A member meeting the night currency requirements of the FAR and the requirements of § 4.3.1 is considered Club-current for night flight.
4.3.5. Insurance and/or Board-Approved Experience Requirements
4.3.5.1. Experience Requirements for the Cessna Skylane (C182)
Any pilot maintaining a Private or more advanced pilot certificate
who has demonstrated to a Club Board-approved flight instructor the piloting skill
required for the aircraft being flown.
4.3.5.2. Experience Requirements for the Piper Comanche (PA24-260)
Any pilot maintaining a Private or more advanced pilot certificate
who has demonstrated to a Club Board-approved flight instructor the
piloting skill required for that aircraft being flown and who has flown a
minimum total Pilot-In-Command (PIC) time of 200 hours, or total PIC time of
100 hours if the pilot is instrument rated, including 25 hours in the make
and model; or in lieu of make and model time, 10 hours of dual flight instruction
in aircraft of the same make and model being flown including at least 15 takeoffs
and landings while accompanied by an appropriately certificated flight instructor.
4.3.5.3. Insurance Experience Requirements for Certified Flight Instructors
Any flight instructor properly qualified and approved by the Club.
4.3.6. Current Insurance Experience Requirements
In all situations, requirements specified in the current insurance policy take precedence over
requirements specified in § 4.3.5.
5. ANNUAL CHECKRIDE
5.1. POLICY
All Club members must receive an annual standardized checkride from a Board-approved instructor between November 1st and March 1st to remain club current.
5.2. GENERAL REQUIREMENTS
The annual checkride will include a review of aircraft weight and balance, and aircraft performance data. It will also include a review of Club operating procedures. Emphasis will be on safety and the proper care of our airplanes.
5.2.1 Documentation Required At Time of Checkride
The member will be responsible for providing a current FAA certificate, current medical certificate, a log book showing proof of completion of a current BFR or FAA Wings program, and proof of meeting the safety seminar requirements as outlined in § 5.3. The member should also bring the Pilot Information Manual (PIM) for the aircraft being used in the checkride and attest to owning the PIM for each make and model of Club aircraft flown. The member should also bring a current, pre-filled checkride form.
5.3. SAFETY SEMINAR REQUIREMENT
5.3.1. Number of Seminars
Unless specified otherwise in this section, each Club member is required to attend a minimum of two (2) safety seminars each year prior to the annual checkride.
5.3.2. Acceptable Safety Seminars
A safety seminar is defined as a Club sponsored seminar, an FAA sponsored seminar, or an AOPA Air Safety Foundation seminar. Club seminars will be scheduled by the safety officer.
(a) Completing any course which qualifies for at least one (1) Knowledge Credit for the FAA WINGS Pilot Proficiency Program will meet the requirement of one safety seminar; for example an AOPA online course which qualifies for the WINGS program.
5.3.3. Alternatives to Safety Seminars
Any of the following will meet the requirement for two safety seminars: a CFI renewal course; completing a phase of the FAA Wings program; completion of a Biennial Flight Review; earning a new or additional rating; or taking a FAA required Part 135/121 checkride.
5.3.4. Member Responsibility
At the time of the annual checkride, the Club member must provide evidence that he or she has fulfilled the safety seminar obligation within the previous twelve months.
5.3.5. New Members
A new member that joins the Club during the annual checkride period does not have to meet the safety seminar requirement for that period. A new member that has been in the Club six (6) months or less at the time of his or her annual checkride need only complete one (1) safety seminar.
5.4. SCHEDULING
It is the responsibility of the member pilot to schedule the airplane and arrange for his or her annual checkride with a Board-approved instructor.
5.5. AIRCRAFT TYPE
The annual checkride must be accomplished in a complex or high-performance aircraft of the same make and model of Club aircraft to maintain currency in all make and model of Club aircraft in which the member has had an initial checkride. A checkride in a complex aircraft will satisfy the currency requirements for a high-performance aircraft. A checkride in a high-performance aircraft will not satisfy the requirements for a complex aircraft.
5.6. DURATION AND FEES
The duration of the annual checkride shall be left to the discretion of the instructor. Any instruction fees shall be negotiated between the member and the instructor conducting the checkride and are the responsibility of the member.
5.7. UNSATISFACTORY PERFORMANCE
If the instructor feels that the member's performance was unsatisfactory, he or she may recommend an additional checkride or additional dual instruction. The instructor will not sign off the member's annual checkride until satisfactory performance has been achieved.
5.8. STANDARDIZATION
The same standardized checkride requirements will apply to all pilots, regardless of FAA certificate held.
5.9. ANNUAL CHECK RIDE RECORD
The annual checkride must be documented on the current Checkout/Checkride Form approved by the Board. A Checkout/Checkride form is available [here].
6. SCHEDULING OF AIRCRAFT
6.1. POLICY
The aircraft scheduling policy will be defined and enforced by the Board: (1) to assure equal opportunity to all members; (2) to provide for maximum utilization of aircraft; and (3) to preclude loss of revenue caused by members not flying aircraft they have reserved.
6.2. COURTESY
Whenever making reservations, keep in mind that the aircraft must be shared fairly between all members. Make reservations when you know you will be flying, not on the "off-chance" that you might want the plane on the weekend. Do not monopolize a single airplane by reserving it for multiple weekends in a row. If we are all courteous to other members, the airplanes will be easier to schedule and will have greater utilization.
6.3. AUTOMATED RESERVATION SYSTEM
All aircraft reservations are made through our automated reservation system. The system is available on the Internet or by toll free phone number anywhere in the United States. [See our Scheduling Guide] for complete instructions on using the automated reservation system.
6.4. LONG FLIGHTS
Trips that will result in more than 10 hours of TACH time must be reported to the maintenance officer. After reserving the aircraft, call the maintenance officer to ensure that all necessary maintenance is accomplished prior to your flight.
6.5. CANCELLATIONS
Cancellations are also made through the automated reservation system. Please make any cancellations as early as possible to allow other members to schedule the aircraft. [See our Scheduling Guide] for complete instructions on using the automated reservation system.
6.6. DELAYED RETURNS
Delayed returns will only be tolerated when the cause is weather or vital equipment malfunction. If your return is delayed, the operations officer (or any other board member if unable to reach operations officer) should be called as soon as possible. The operations officer will work with you to update the reservation system and to notify any other member whose reservation will be affected by the delay.
6.7. EARLY RETURNS
If an aircraft is returned earlier than scheduled, the remaining reservation time should be canceled through the automated reservation system. Please see Appendix B for complete instructions on using the automated reservation system. An hour or so of local flight might still be possible. Some pilots prefer late evening flights, when traffic is light or summer temperatures are cooler.
6.8. MAXIMUM NUMBER OF RESERVATIONS
The total combined number of hours a member may have on the schedule is 480 hours: 20 days. Members will be limited to a maximum of three (3) reservations on the reservation system including backup reservations and excluding the current day's reservation. The Board may grant a member's request in writing for more than three reservations: generally for the purpose of primary or advanced training.
6.9. MAXIMUM RESERVATION PERIOD
The maximum reservation period is 384 hours: 16 consecutive days. There is a minimum charge of one TACH hour at the hourly rate for that aircraft for each 24 hours that the aircraft is reserved. The Board may grant a member's request in writing for a longer reservation period.
6.10. RESERVING ACCURATELY
For better aircraft utilization, each member must attempt to schedule the aircraft as close to the actual flight time as possible. If an aircraft has not departed within two hours of the reservation start time, the remainder of the reservation may be used by another member. The member taking the remainder of the reservation should put a note in the comment section of the flight invoice: "[member name] NO-SHOW RESERVATION AS OF [hh:mm]". This rule should not be used to take a reservation if the departure is delayed by weather or equipment malfunctions. As a courtesy, please call the member who has reserved the aircraft before canceling his or her reservation.
6.11. FAILURE TO CANCEL
A member who fails to cancel a reservation for a plane that he or she does not use will be charged one TACH hour, at the aircraft's hourly rate, for each full or partial day of the reservation.
7. INTERNATIONAL FLIGHTS - OPERATIONS OFFICER MUST BE CONTACTED
- Disclaimer
- The information is this section of the Operations Manual is for informational purposes only. It suggests documents, methodology, etc. for international flights, but it is not a complete or comprehensive guide. Each member must provide their own documentation and follow all government procedures for any international flights.
7.1. ENTRY AND DEPARTURE PROCEDURES
Each member is responsible for registering with eAPIS (Electronic Advance Passenger Information Service) and the Customs and Border Protection Service. Each member must obtain the latest information on entry and departure procedures for each country they fly into. Each member is also required to know and follow all flight laws for the country they are operating in. Any fees for entering, departing, or operating outside the continental United States are the responsibility of the individual member.
7.2. INSURANCE
The territory covered by our insurance policy is: US, Canada, Mexico, the Bahamas and the Caribbean Islands or en route points therein. Changes to the policy regarding international coverage may occur however. Any member seeking to take a club aircraft outside the continental United States must contact the operations officer as soon as possible after scheduling the flight.
7.3. MEXICO POLICY
Members have made many trips to Mexico in Club aircraft without incident. The Club does not discourage any member from making flights into Mexico, providing the member complies with all U.S. and Mexican government regulations. The Club has additional operating procedures for flights into Mexico.
7.3.1. Insurance Requirements
Although our present Club insurance covers flights into Mexico, this coverage may not be accepted by the Mexican Authorities; therefore, separate insurance that is recognized by Mexico must be obtained. The Club has arranged with MacAfee & Edwards to provide this insurance. It can be activated by phone and billed to Phoenix Flyers. Contact the operations officer or the treasurer for details. To allow for any problems that may delay your return, we suggest including coverage for several days after the actual intended return date. Each member must arrange for this insurance and will be charged for the additional insurance with their monthly billing.
7.3.2. Documents Required by Mexican Authorities
This is a suggested list only. Government regulations change from time to time and must be verified by each pilot prior to any flight into Mexico.
- Notarized letter of aircraft ownership from the operations officer
- Copy of Mexican Insurance Policy
- Aircraft Registration Certificate
- Passport for each person aboard
- Turista Permit (visa)
- Pilot license
- Aircraft radio operators license
8. GENERAL REQUIREMENTS
8.1. POLICY
It is in everyone's best interest to carefully operate and maintain our aircraft. Each member is a part owner in our fleet of aircraft and therefore has the responsibility to care for our planes. We all appreciate flying clean and well maintained planes. When we arrive at the airport, we expect to find the plane clean and in good condition. Leaving the airplane dirty, abusing it, or operating in a manner that causes excessive wear will not be tolerated.
8.2. DISCREPANCY REPORTS
Any malfunction or discrepancy should be reported on the flight ticket and in the aircraft squawk book for the next pilot to see.
8.2.1. Calling the maintenance officer
Any significant discrepancy should be reported to the maintenance officer as soon as possible.
8.2.2. Aircraft Squawk Books
Record all discrepancies in the aircraft squawk book including a complete description of the problem along with the date, TACH time and your name. The squawk book can be found in the hanger next to the flight tickets or in the lock box at a tiedown location.
8.2.3. Call Other Pilots with Reservations
If the discrepancy will ground the aircraft or if it may cause another pilot to alter their plans, please call that pilot and let them know what is wrong with the aircraft.
8.3. REQUIUREMENT FOR USING APPROVED AIRPORTS
Club insurance and Club policy require that all take-off and landings be done to or from an approved runway.
8.4. LANDING ON DIRT STRIPS
The use of dirt strips is discouraged however if one is used please follow these guidelines:
8.4.1. Runup
Do not do the run up over loose dirt or gravel. This could cause prop nicks, sand blasted finishes and general dings and dents. The member is liable for any dings, dents or other damage while operating on a dirt strip.
8.4.2. Takeoff
The pilot is expected to follow safe soft field takeoff procedures as described in FAA Flight Training Handbook.
8.5. OUT-OF-TOWN MAINTENANCE
Any maintenance or repair in excess of one hundred dollars ($100.00) must be authorized by a Board member. This authorization can be made by telephone by any member of the Board.
8.6. SECURING THE AIRCRAFT
8.6.1. General
All aircraft must be stored in a secure hangar or tied down and locked when parked outside. For good aircraft care the hand brake should never be left on while the plane is parked.
8.6.2. Hangars
Aircraft parked in hangars should be pushed carefully into the hangar to avoid hangar rash, wheels chocked, interior cleaned, and keys left on the instrument panel.
8.6.3. Outside Tie Down
Aircraft parked in an outside tie down (including T-Shades) should be pushed carefully into its tie-down, wheels chocked, aircraft chained to anchors, pitot mast covered, controls secured with a locking device or the seat belt, interior cleaned, and if appropriate, cowl plugs and canopy cover in place. Keys should be locked in the lock box next to the tie down.
8.7. CLEANING AIRCRAFT
The maintenance officer will arrange for exterior cleaning of the aircraft however each member should at a minimum clean the exterior of the windows following a flight. The interior is the responsibility of those who use the plane. The airplane interior should be cleaned after each flight. A $25.00 fine may be charged to anyone leaving the plane dirty.
8.8. REFUELING
8.8.1. Fuel Quantity
Members are responsible for refueling the aircraft after each flight. A member need not refuel an aircraft following a single flight of thirty (30) minutes or less however a notation should be made in the comments of the following invoice as to the amount of fuel burned. To simplify weight and balance calculations for the next pilot the aircraft should be refueled as follows:
- Comanche: " Comanche: Top the inboard mains; leave a couple gallons in each auxiliary tank.
- Archer: Fill to the tabs.
- Skylane: Fill to the bottom of the filler neck.
If you desire more fuel for your flight, you may request additional fuel before your departure.
8.8.2. Fueling at Chandler
Fuel should be purchased through Chandler Air Service and charged to Phoenix Flyers; contact them as "Chandler Fuel" on 122.95 or by telephone at 480-963-6420. Their hours are 6:00 AM to 8:00 PM.
8.8.3. Fueling at Deer Valley
Fuel should be purchased through Cutter Aviation and charged to Phoenix Flyers; contact them as "Cutter Fuel" on 122.95 or by telephone at 623-581-1444. Their hours are 5:00 AM to 11:00 PM.
8.8.4. . After Hours Fueling at Chandler or Deer Valley
Many of our members like to depart early in the morning and rightfully expect to find the aircraft properly refueled. Unless you have made prior arrangements with the next pilot or you have verified that no one has reserved the aircraft for early the next morning, you should use the self-serve pumps to refuel the aircraft. You will need to use your own credit card to purchase fuel at the self-serve pump: remember to save the receipt for reimbursement by the club. It is your responsibility to arrange for refueling before the next pilot uses the aircraft.
8.8.5. Away from Phoenix
The Club does not have accounts at airports other than Chandler and Deer Valley. You will have to purchase fuel yourself and save the receipt for reimbursement with your monthly bill. Although the Club will reimburse you for the actual cost of fuel, it is in everyone's best interest to find the lowest priced fuel available at the out of town airport.
8.9. HANGAR RASH
Report any evidence of skin, wing tip or control surface damage on both the flight ticket and in the aircraft squawk book. Failure to comply with this requirement could leave you liable for the damage when the next person reports it.
8.10. MASTER SWITCH
Ensure the master switch has been turned off before locking up the aircraft. There is an automatic $20.00 fine for leaving the master switch on.
8.11. SMOKING IN CLUB AIRCRAFT
Smoking is prohibited in all club aircraft.
8.12. AIRCRAFT OIL
8.12.1. Proper Oil
Be sure to use the proper oil for each aircraft. Several quarts of the correct oil are kept in the hangar or the lock box with each aircraft. Check with the maintenance officer if you are unsure of which type of oil to use. If you carry oil with you, be sure to protect the interior of the aircraft from spills. The next pilot does not want oil on his or her clothes or luggage. Remember, you are liable for any clean-up costs.
8.12.2. Adding Oil
Wait until the aircraft is an entire quart down before adding oil. Do not add a partial quart and do not overfill the aircraft. Record any added oil on the flight ticket so that the maintenance officer can track aircraft oil consumption.
8.12.3. Oil Level
The Archers and Skylane should be filled to 6 quarts. The Comanche should be filled to 9 quarts.
9. ECONOMIC OPERATION
9.1. POLICY
Each member shall operate the aircraft with due concern for the costs incurred by his or her methods of handling and operating the aircraft.
9.2. FUEL
Follow the appropriate power setting table for each aircraft.
9.3. BRAKES & TIRES
- Do not ride the brakes during taxi.
- Avoid unnecessary heavy braking on the landing roll.
- At the discretion of the board, any pilot who abuses aircraft brakes or tires may be charged for their replacement.
10. FLIGHT SAFETY
10.1. POLICY
All members must make safety their foremost consideration when planning and executing flights. Any member who knowingly violates the Club Operating Procedures or the Federal Aviation Regulations will be grounded and/or have his or her membership terminated at the discretion of the Board: § 12.3.6. Termination of Stock Ownership.
10.2. ACCIDENTS
10.2.1. In the event of any accident/incident:
Notify any member of the Board and the National Transportation Safety Board as required by FAR Part 830.
10.2.2. Member Liability
Each member is responsible for any costs resulting from an accident or incident that occurs while he or she has the aircraft. The Club carries one million dollars ($1,000,000) single limit liability damage; one hundred thousand dollars ($100,000) per person liability; and two hundred fifty dollars ($250) deductible hull insurance. Our policy includes a provision that the aircraft be operated legally and within the Federal Aviation Regulations for the policy to be valid. If the airplane is operated illegally or outside of the FAR, our insurance could be invalidated and the responsible member will become FULLY liable for ALL damage.
10.2.3. Flying Privileges Following an Accident
Any member acting as Pilot-In-Command of a Club aircraft that is involved in an accident/incident that results in damage to the plane or injuries to any person is automatically grounded. The member's flying privileges will be reinstated when he or she satisfactorily completes a checkout with an instructor designated by the Board.
10.3. FAA REGULATIONS
Each member must obey all Federal Aviation Regulations.
10.4. PILOT SKILL
In the interest of safety, each pilot should fly much more than the minimum currency requirement.
10.5. FLIGHT WITH EQUIPMENT DEFICIENCIES
Before every flight, each member as Pilot-In-Command, is required to determine if the airplane is in a condition for safe flight. The FAR specify certain equipment that is required for every flight. Additionally, Class B, C, or D airspace has requirements for communications equipment and/or transponder with altitude encoding equipment. During primary training, each pilot should have developed good judgment about determining when an airplane is safe for flight. DO NOT FLY any aircraft if you are uncertain about its airworthiness or uncomfortable with its condition.
10.5.1. Maintenance Questions
Contact the maintenance officer if you are uncertain about maintenance, compliance with Airworthiness Directives, or compliance with required inspections.
10.5.2. Federal Regulation Questions
Contact a Board-approved CFI if you have questions regarding the FAR, or determining the airworthiness of an aircraft.
10.6. FILING FLIGHT PLANS
The use of flight plans and en route flight following is strongly encouraged.
10.7. WEIGHT & BALANCE
Weight and balance should be calculated in writing rather than guessed at. Several of our aircraft can be loaded significantly over gross and out of CG (Center of Gravity) when filled with full fuel, full passengers, and little or no bags!
10.8. FUEL STOPS
Fuel stops and expected fuel burn should be planned before takeoff.
10.9. CHECK LISTS
Each pilot must use a written check list when operating Club aircraft. The manufacturer's check list is located in each airplane. If a member desires, he or she may use their own checklist instead of the manufacturer's checklist.
10.10. PILOT INFORMATION MANUAL
Each member is required to obtain a Pilot Information Manual for each make and model Club aircraft he or she flies.
11. PREFLIGHT PREPARATIONS
11.1. POLICY
Prior to every flight, the FAR require each pilot to obtain and review all available information. This includes making use of: weather conditions, runway condition and length, en route conditions, aircraft performance, and weight and balance. It is the pilot's responsibility to weigh his or her piloting skills and the aircraft's capability against the current and forecast conditions. Safe alternatives in case the flight is delayed or cannot be completed should always be considered.
11.2. VFR
11.2.1. Visibility
The vast majority of weather related accident reports read VFR pilot attempted continued flight into IFR conditions. A premature landing in the face of deteriorating weather is a lot easier to explain to passengers than the obvious alternative.
11.2.2. Wind
Although the air is clear, do not underestimate the force of strong winds and turbulence, especially over mountainous terrain.
11.3. IFR
11.3.1. Preflight
Inspect aircraft logs for currency of altimeter, pitot-static system, and transponder checks. Be sure alternate engine air or carburetor heat, and pitot heat are all working properly. Check that all navigation instruments are within IFR tolerances and that any required log entries for navigational checks have been made.
11.3.2. Pilot Currency
Club currency requirement are the same as those specified in the FAR.
11.3.3. Ice
Be sure to check for any reported or forecast icing conditions prior to departure. None of our planes are certified for flight into known icing conditions. It is illegal to fly our airplanes into known icing conditions.
12. DUES AND ACCOUNTS
12.1. POLICY
Monthly dues and hourly aircraft rates shall be established by the Board. Rates will be set at levels that insure high quality aircraft and provide financial health and longevity to the corporation.
12.2. MONTHLY CHARGE
Each member will be charged a non-refundable fixed monthly fee as set by the Board. This fee will be the same for all members.
12.3. ACCOUNTS
12.3.1. Shares
The share purchase price is working capital and not money held in a stockholder's account.
12.3.2. Flight Invoices
12.3.2.1. Prior to each flight, a member shall fill in all those items that can be completed prior to flight: PILOT NAME; AIRCRAFT N #; YOUR ACCT. NO.; YOUR DESTINATION; DATE RETURNING; TIME RETURNING; ENGINE START (TACH READING); and DEPARTURE DATE.
12.3.2.2. After the flight, the member shall complete the remaining items on the page he or she began before the flight: QTS OF OIL added during the trip; ENGINE STOP (TACH READING); and RETURN DATE. The member should also: note any malfunctioning equipment; sign the slip; remove the white and yellow copies and place them in the box. The pink copy remains in the book so future pilots can review any discrepancy reports. The member should fill out the AIRCRAFT N # and ENGINE START time on the next flight invoice to be used.
12.3.2.3. The ENGINE STOP time should be rounded up if the ending TACH time is rolling to the next tenth or hundredth increment.
12.3.2.4. If a member finds a discrepancy in the ENGINE START time on the current invoice to be used which will result in unaccounted flight time (the TACH time in the aircraft is greater than the ENGINE START time on the next invoice to be used) the member should complete the ticket as described in this section, using the aircraft TACH time as the ENGINE STOP time and voiding the ticket in the COMMENTS section with the reason why the invoice is being voided. It is not necessary to void a ticket on which information was copied incorrectly from the previous invoice: an ENGINE START time less than the aircraft TACH time (cross out the incorrect time and use the correct time); or information copied to the wrong location.
12.3.2.5. There should always be a new invoice book available for use upon using the last invoice in the current book. In the event the next invoice cannot be located it is the member's responsibility to provide all of the information described in this section on a separate piece of paper and left with the completed invoices.
12.3.3. Gas Receipts
Mail any gas and oil receipts promptly with your monthly remittance. The amounts, not to include tie down or hangar fees should be deducted from member's statement and a check for the balance remitted. All gas receipts must include the date, the aircraft tail number, and the member's signature. Gas and oil receipts may also be scanned into a computer softcopy and forwarded to the treasurer with an email request for credit.
12.3.4. Terms
All statements are due and payable upon receipt. Delinquent accounts at the next monthly billing cycle will be charged a penalty of 2% on the outstanding balance from the previous month.
12.3.5. Delinquencies
12.3.5.1. Any member with past due charges of $250.00 or more may be suspended from flight scheduling and grounded by a majority vote of the Board until their account is brought current.
12.3.5.2. Any member who has been grounded for a delinquency within the previous two years will be monitored by the treasurer.
12.3.6. Termination of Stock Ownership
12.3.6.1. Voluntary: Any stockholder wishing to terminate stock ownership may offer his or her share for sale by sending a written statement to the Board.
12.3.6.2. Involuntary: The Board may, by unanimous vote, suspend, reinstate, or expel a stockholder for cause after an appropriate hearing. Interest of such stockholder shall be disposed of as described in § 12.3.6.3. or § 12.3.6.4.
12.3.6.3. When there is no waiting list to join the Club, the corporation will purchase a terminating member's share at any time for $4250 less any amount due the corporation. If a member does not elect to sell his or her share to the Club, he or she may sell it to anyone acceptable to the Board however the monthly fixed fee will continue to be charged against that share until transferred to a new member. In the case of involuntary termination of stock ownership the corporation will purchase the share for $4250 less any amount due the corporation. Amounts due the corporation may include any unpaid share assessment balance.
12.3.6.4. The corporation will refund the $250 membership fee to a terminating member, voluntary or involuntary, less any amount due the corporation whenever there is a waiting list to join the Club at the time of termination.
12.3.6.5. The corporation will process member terminations in the order received by the Board. All settlements for a terminated membership will be completed within forty-five (45) days of the date of termination unless there is insufficient cash on hand to purchase the share and maintain working capital for the daily operation of the Club. In that event the Board will take immediate action to sell assets or obtain equity loans to meet the obligations of this section as soon as possible.
12.3.7. Inactive Membership:
12.3.7.1. Status: Inactive membership status is only available to members with valid reasons for becoming inactive and must be approved by a unanimous vote of the complete Board. Inactive memberships will not be charged a fixed monthly fee. In addition, inactive members are not allowed to reserve or fly Club aircraft.
12.3.7.2. Requesting Inactive Membership: Requests for inactive membership must be made to the Board and approved by the Board. The request should include the reason for wanting inactive status and the planned duration of inactive status. Valid reasons for becoming inactive include temporary work reassignments that will last more than one year, or a temporary loss of flight medical. Because the Club's fixed costs for owning aircraft do not change when a membership becomes inactive, the Board will be very cautious in giving approval for inactive memberships.
12.3.7.3. When a member is placed inactive, the Board may approve a new membership to an applicant requesting to join the Club.
12.3.7.4. Reactivating: Requests to reactivate an inactive membership must be made to the Board in writing or in person at a regularly scheduled monthly meeting and approved by a majority of the Board. Upon approval by the Board inactive memberships will normally be placed at the top of any new member waiting list and allowed to become active when a membership becomes available. A reactivated member must pay any share assessment enacted while the member was on inactive status.
12.3.8. Associate membership:
Spouses, domestic partners, or dependents (as defined by the IRS) 21 years of age or younger may become associate members. Associate members have the same access to Club aircraft as a full member. To become an associate member, a separate application for the associate member must be given to the treasurer along with a onetime fee of $150.00. No monthly fee will be assessed to the associate member, nor will the associate member be allowed to vote on any corporation matters. The sponsoring member is responsible for all flying charges made by the associate member. Associate member aircraft reservations will be made under the sponsoring member's name and all reservation scheduling limitations will apply jointly to the sponsor and associate member.
13. CREDITS & REIMBURSEMENTS
13.1. POLICY
13.1.1. General
Nothing in this section limits the Board's authority under the corporation By-Laws to enter into a specific contract with any individual, member or non-member.
13.1.2. Credits
Credits can only be issued to a member's account. They cannot be received in cash except in the event of membership termination. Credits in excess of monthly fees, flying charges, or other member charges will be carried forward to the next month. No interest will be earned on credits. Requests for credit, except for automatic credits, must be submitted in writing to the Club treasurer. Each request must clearly detail the reason for credit and must be signed by the requesting member.
13.1.3. Reimbursements
Reimbursements are normally issued to a member's account, but arrangements can be made to be reimbursed by check. Requests for reimbursement are made by submitting receipts for expenditures to the Club treasurer. Each receipt must detail the expenditure and must contain the member's account number, signature, and the tail number of the airplane if applicable. If a receipt is not available, other evidence of the expenditure must be submitted with a signed explanation detailing the expenditure. If requested, the treasurer will issue a check to the member for the amount of the reimbursement. Reimbursements in excess of $100 require prior approval of any Board member.
13.2. REIMBURSEMENTS
The actual cost of any expenses paid by a member on behalf of the Club will be reimbursed by the Club. All expenses, except fuel and out of town maintenance costing less than $100 (§ 8.5) must be approved by the Board. Typical reimbursed expenses include fuel and oil purchases for Club aircraft. Tie down, hangar and parking fees are not reimbursable.
13.3. CREDIT FOR RECRUITING
When there is no waiting list to join Club and when the Club is actively seeking new members, the Club will provide an incentive credit to encourage recruiting. Any current member who recruits a new member will be eligible to receive a $50 credit. The new member must purchase a share from the Board. The sponsoring member must identify the potential new member to the operations officer and must do any legwork necessary to show club aircraft to the prospective member. Credit will be issued after the new member has been accepted into the Club and the sponsoring member has made a credit request in writing: in accordance with § 13.1.2. Credits. A prospective member who finds the club through an advertisement paid for by Phoenix Flyers cannot be used for this credit.
13.4. WORK CREDIT
Any member assisting with Board-sanctioned work on our aircraft can receive a credit for an amount established by the Board per hour worked. Examples of work eligible for this credit are: assisting with tire changes; assisting with oil changes; washing the aircraft; or cleaning the hangars. Credit is obtained by submitting a written request to the treasurer: in accordance with § 13.1.2. Credits.
13.5. CREDIT FOR THE DUTIES OF TREASURER
The treasurer will receive a credit of $150 per month for keeping the Club's books, billing the members, paying corporate bills, and complying with required non-profit filings. The Board, at its discretion, may increase, decrease or eliminate this credit at the end of any month.
13.6. CREDIT FOR THE DUTIES OF MAINTENANCE OFFICER
The maintenance officer will receive a credit of $150 per month for arranging the maintenance of our aircraft, tracking Airworthiness Directives, scheduling annuals and other required inspections, and keeping the maintenance history for our aircraft. As a result of our aircraft being maintained at two locations the Board may authorize the same $150 maintenance credit to a second person sharing the monthly maintenance functions with the maintenance officer. The Board, at its discretion, may increase, decrease or eliminate this credit at the end of any month.
14. MISCELLANEOUS
14.1. RECRUITING
Our current members have always been our single best source of new members. If you have a friend that may be interested in joining the Club, please try to recruit them. Our web site or the operations officer will provide applications or information packets on the club. If you do the work of showing the aircraft, you may be eligible for a recruiting credit (§ 13.3.).
14.2. DEMO FLIGHTS
Demonstration flights with prospective members are normally not necessary. In the event that a prospective member is ready to join and requests a demonstration flight, the Club may authorize a one. Authorization from the operations officer must be obtained prior to the flight. For approved demonstration flights, the Club will credit up to 0.5 hours of flight time. Any flight time beyond 0.5 hours will be at the member's expense.
14.3. APPLICATION FOR MEMBERSHIP
Applications for membership are available on our web site or from the treasurer or operations officer.
14.3.1. When there is no waiting list to join Phoenix Flyers
The membership application along with a check for the share purchase price and membership fee must be submitted to the treasurer or the operations officer.
14.3.2. When there is a waiting list to join Phoenix Flyers
The membership application must be submitted to the treasurer to join the waiting list. Once a prospective member reaches the top of the waiting list and a membership is available, the treasurer will contact the prospective member. The prospective member will then have two weeks to provide a check for the share purchase and membership fee to the Club or lose his or her position on the waiting list.
14.4. AIRPORT RAMP ACCESS
Contact the operations officer or the treasurer to receive the appropriate paperwork for vehicle access to either Chandler or Deer Valley airports.
14.4.1. Chandler Airport
The Club will initiate a ramp pass form and leave it at the operations desk in the main terminal building. Once advised the form is ready the member should go to the operations desk to complete the form, and pay the fee. When you leave the Club, this card must be returned to Chandler Airport operations.
14.4.2. Deer Valley Airport
A ramp pass is required for all access at Deer Valley Airport including walk-on access. The Club will initiate an associate ramp pass form and leave it at the operations desk in the main terminal building. Once advised the form is ready the member should go to the operations desk to complete the form, take the required instruction and test and pay the fee. When you leave the Club, this card must be returned to Deer Valley Airport operations.
14.5. PHOENIX FLYERS WEB SITE
The address for the Club website is www.phoenixflyers.org. All club documents are available on the website. Once accepted into the Club, members will be provided with a username and password to access the member-only area.
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