REVISIONS
| Significant changes from Operations Manual dated August 10, 2000 |
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| Section 4.3.2.: | A comment was added to reflect the club's insurance requirements in regaining currency. |
| Section 4.4.4.: | Modified to reflect the new insurance requirements for the Arrow and Comanche. |
| Section 4.4.4.1.: | Reflects the new insurance requirements for the Arrow. |
| Section 4.4.4.2.: | Reflects the new insurance requirements for the Comanche. |
| Section 4.4.5.: | Modified to ensure current insurance requirements always take precedence. |
| Section 8.12.2.: | Recommended oil level for the Comanche was changed to 9 quarts. |
| Section 12.3.1.: | Removed share price from text. |
| Section 12.3.4.: | Modified to reflect that statements are due and payable upon receipt. |
| Section 12.3.6.3.: | Modified to reflect new share value of $1750 (April 2001 Special Meeting). |
| Section 12.3.6.4.: | Modified to differentiate between share value and membership fee. |
| Section 14.3.1.: | Modified to differentiate between share value and membership fee. |
| Section 14.3.2.: | Modified to differentiate between share value and membership fee. |
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| Significant changes from Operations Manual dated December 18, 2001 |
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| Section 4.4.1.1.: | Added to address requirement for written review for retractable gear aircraft. |
| Section 5.2.1.: | Added to address documentation required at time of checkride. |
| Section 5.2.2.: | Added to address CFI discretion for written review for retractable gear aircraft on annual checkride. |
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| Significant changes from Operations Manual dated January 7, 2003 |
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| Section 3.1.1.: | Section 3.1. CURRENCY REQUIREMENTS changed to Section 3.1.1 Club Currency under this section. |
| Section 3.1.2.: | Added to address CFI experience requirements. |
| Section 4.3.5.: | Section 4.4.4. Special Insurance Requirements updated with new insurance requirements and moved to Section 4.3. CURRENCY as Section 4.3.5. Insurance Experience Requirements. |
| Section 4.3.5.3.: | Added Insurance Experience Requirements for Certified Flight Instructors and member responsibility to ensure a selected instructor is insurance qualified. |
| Section 4.3.6.: | Section 4.4.5.Current Insurance Requirements moved to Section 4.3. CURRENCY as Section 4.3.6., Current Insurance Experience Requirements. |
| Section 5.3.3.: | AOPA Online Courses included as alternative to attending a safety seminar. |
| Section 10.2.2: | Updated with new $2,500 hull insurance deductible. |
| Section 12.3.8.: | Associate membership removed from Section 12.3.6., Termination of Stock Ownership, and renamed to Section 12.3.8., Associate Membership. Onetime associate membership fee increased to $150 from $75.
| | Section 13.5.: | Treasurer credit changed from $100 to $150 as approved at the February 23, 2003 board meeting. |
| Section 13.5.: | Maintenance officer credit changed from $100 to $150 as approved at the February 23, 2003 board meeting. |
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| Significant changes from Operations Manual dated January 14, 2005 |
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| Section 2.3.: | Section 2.3. INSTRUMENT TRAINING amended to make it the responsibility of a member to verify a non-member CFII meets insurance requirements. |
| Section 3.1.: | Rewritten to define the role of board-approved flight instructors, define the requirements for board approval and amend annual checkride requirements to maintain board approval. |
| Section 4.3.1.: | Removed club currency requirements specific to the Arrow and Comanche. |
| Section 4.3.5.1.: | Amended to reflect current Arrow insurance requirements. |
| Section 4.3.5.2.: | Amended to reflect current Comanche insurance requirements. |
| Section 4.3.5.3.: | Amended to reflect current CFI insurance requirements. |
| Section 4.4.2.: | Renumbered to Section 4.4.3. Checkout Procedure. |
| Section 4.4.3.: | Renumbered to Section 4.4.4. Minimum Checkout Time. |
| Section 4.4.4.1.: | Deleted and rewritten as Section 4.4.2. Written Reviews covering any written review required by the board. |
| Section 5.2.1.: | Amended to include additional documentation required for club checkrides. |
| Section 5.5.: | Modified requirements specific to the Arrow and Comanche to requirements pertaining to high-performance and complex aircraft. |
| Section 10.2.2.: | Revised with new insurance deductible limits. |
| Appendix A: | Modified to reflect insurance changes. |
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| Significant changes from Operations Manual dated March 28, 2006 |
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| Section 4.3.5.1.: | Amended to reflect current Skylane insurance requirements. |
| Section 5.1.: | Section 5.1. POLICY amended to extend the annual checkride period from November 1st to March 1st. |
| Appendix A: | Modified to reflect insurance changes. |
1. MISSION
1.1. HISTORY
Phoenix Flyers, Inc. was established in 1958 at Phoenix Sky Harbor International Airport for the purpose of providing high quality and cost effective aircraft to members for personal, pleasure, and business use. The club moved its planes from Phoenix Sky Harbor Airport to Phoenix Deer Valley Airport and Chandler Municipal Airport in 1997.
1.2. AIRCRAFT STANDARDS
Our goal is to provide mechanically sound, fully functional aircraft for our members. Airplane exterior and interior condition shall be maintained at a level 5 or above, on a scale of 0 to 10. Aircraft avionics will be suitable for normal IFR flight. We will manage the cost of providing these aircraft so that flying a minimum of 40 hours per year will be cost effective for our members.
2. TRAINING
2.1. FLIGHT INSTRUCTION
A member who has completed an initial aircraft checkout and meets all club and FAA currency requirements may fly the aircraft with any person of his/her choosing on board (non-pilot, pilot, or instructor). When the member does not meet one or more Club or FAA requirements to act as pilot-in-command, the member shall not fly the aircraft without a Phoenix Flyers Board approved CFI occupying one of the front seats of the aircraft, except as provided for in 2.2 or 2.3 below.
2.2. PRIMARY INSTRUCTION
Phoenix Flyers, Inc. does have member flight instructors, and provisions exist to accept new members as student pilots. In the event that a member does not wish to fly with a member flight instructor, any Board approved CFI, current in club aircraft, may instruct the member as a primary student in club aircraft, with prior approval of the Board.
2.3. INSTRUMENT TRAINING
A member who meets all club and FAA requirements for VFR flight may fly with any CFII as Pilot-In-Command for purposes of instrument training without Board approval for the instructor. The member shall be responsible to verify that the CFII, if not a member, meets the insurance requirements specified in Section 4.3.5., Insurance Experience Requirements.
3. FLIGHT INSTRUCTORS
3.1. BOARD-APPROVED FLIGHT INSTRUCTORS
The board will approve flight instructors for primary instruction, new-member checkrides and annual checkrides. There is no limit on the number of board-approved instructors.
3.2. REQUIREMENTS FOR BOARD APPROVAL
3.2.1. Club Membership
A club member in good standing for a minimum of six months.
3.2.2. Pilot-In-Command Time
A minimum of 25 hours Pilot-In-Command time in make and model for complex or high-performance aircraft.
3.2.3. Right-seat Checkout
A right-seat checkout by the Safety Officer or appointed club instructor in the most complex aircraft of intended instruction.
3.2.4. Recommendation to the Board
A recommendation to the board of directors by the Safety Officer or appointed club instructor.
3.3. CURRENCY REQUIREMENTS
3.3.1. Club Currency
All CFI's providing flight instruction in Phoenix Flyers aircraft must meet all checkout and currency requirements required of other members.
3.3.2. Experience Requirements
All CFI's providing flight instruction in Phoenix Flyers aircraft must meet the experience requirements specified in the insurance policy in effect for the aircraft being used. Refer to Section 4.3.5., Insurance Experience Requirements.
3.4. ANNUAL CHECKRIDE
All board-approved CFI's must have an annual checkride by another board-approved member CFI. Additionally, all Board approved CFI's are required to have a safety briefing by the Club Safety Officer each year. The briefing will cover Club operating procedures, checkout requirements and insurance requirements. Failure to accomplish the requirements of this paragraph by March 1 of each year will result in the loss of board-approved status until such time the requirements are met.
3.5. CHECKRIDE FORM
All CFI's performing aircraft checkouts or annual checkrides are required to complete and sign a Checkout/Checkride form. This form must be forwarded to the Safety Officer upon completion of the checkout or checkride. A Checkout/Checkride form is available in Appendix A.
3.6. BILLING SLIPS
Each Board approved CFI shall ensure that his/her name is on the billing slip when performing instruction for aircraft checkouts or checkrides.
4. CHECKOUT AND CURRENCY
4.1. POLICY
No member shall fly any Phoenix Flyers aircraft in which he/she is not current.
4.2. INITIAL CHECKOUT
Initial checkouts shall be conducted by a Board approved CFI in accordance with the standard annual Checkride/Checkout form. (See Appendix A).
4.3. CURRENCY
4.3.1. Club Current
A member who meets the currency requirements of the FAR's and who has completed an annual checkride in accordance with Section 5, ANNUAL CHECKRIDE, of this document is considered club current.
4.3.2. Regaining Currency
A member who is not current, but who has a valid annual check ride can regain currency through solo flight unless prohibited by the club insurance requirements specified in Section 4.4.4. However, each member must critically assess his/her skill and determine if it would be appropriate to use a CFI in regaining currency. The Board recommends using a CFI to regain currency.
4.3.3. Currency in non-Phoenix Flyers Aircraft
Such currency must be in an airplane of the same make and model as Phoenix Flyers aircraft. Proof by log or invoice shall be presented to the Safety Officer or Operations Officer upon request.
4.3.4. Night Currency
A member who meets the night currency requirements of the FARs and the requirements of (4.3.1) above is considered Club Current for night flight.
4.3.5. Insurance Experience Requirements
Our insurance carries special requirements for the Skylane and Comanche.
4.3.5.1. Insurance Experience Requirements for the Skylane (C182)
Any pilot maintaining a Private or more advanced pilot certificate who has demonstrated to [Phoenix Flyers]
appropriately certificated flight instructor the piloting skill required for the aircraft being flown and who has
flown a minimum total Pilot In Command time of 100 hours, and 10 hours in the make and model to be flown;
or in lieu of type time and make and model time, a minimum of 1 hour of dual flight instruction by a certified
flight instructor in the same make and model to be flown.
4.3.5.2. Insurance Experience Requirements for the Comanche (PA24-260)
Any pilot maintaining a Private or more advanced pilot certificate who has demonstrated to [Phoenix Flyers]
appropriately certified flight instructor the piloting skill required for the aircraft being flown and who has
flown a minimum total Pilot In Command time of 250 hours including either 50 hours in single engine aircraft
with retractable or conventional landing gear and 25 hours in the make and model; or in lieu of type time and
make and model time, 10 hours of dual flight instruction in aircraft of the same make and model being flown
including at least 15 takeoffs and landings while accompanied by an appropriately certificated flight instructor.
4.3.5.3. Insurance Experience Requirements for Certified Flight Instructors
Any CFI properly qualified and approved by [Phoenix Flyers].
4.3.6. Current Insurance Experience Requirements
In all situations, requirements specified in the current insurance policy take precedence over requirements specified in Section 4.3.5.
4.4. INITIAL CHECKOUTS
4.4.1. Aircraft Make and Model
A separate initial checkout is required for each make and model of airplane.
4.4.1.1 Written Review for Retractable Gear Aircraft
A written review is required to be filled out by the member and discussed with the CFI prior to the checkride in a retractable gear aircraft
4.4.2. Checkout Procedure
The checkout shall be conducted by a Phoenix Flyers Board approved CFI in accordance with the standard Checkout/Checkride Form. (See Appendix A).
4.4.3. Minimum Checkout Time
Providing insurance requirements are met, the time required for checkout in each of the Club aircraft is left to the discretion of the Board Approved CFI performing the checkout. Depending on pilot experience and skill, the checkout may require more than one flight and may cover activities and subjects in addition to those listed on the Checkout/Checkride form. (See Appendix A)
5. ANNUAL CHECKRIDE
5.1. POLICY
All Phoenix Flyers Members must receive an annual standardized flight check. This annual checkride must be accomplished between December 1 and March 1 of each year, or the pilot will be grounded until the checkride is completed.
5.2. GENERAL REQUIREMENTS
The annual checkride will include a review of aircraft weight and balance, and aircraft performance data. It will also include a review of Phoenix Flyers operating procedures. Emphasis will be on safety and the proper care of our airplanes.
5.2.1 Documentation Required At Time of Checkride
The member will be responsible for providing a current FAA certificate, current medical certificate, a log book showing proof of completion of a current BFR or FAA Wings program, and proof of meeting the safety seminar requirements as outlined in Section 5.3. The member must also bring to the checkride all of the Pilot Information Manuals for the aircraft they fly. The member should also bring a current, pre-filled checkride form.
5.2.2 Written Review for Retractable Gear Aircraft
A written review maybe required if the CFI deems it necessary, prior to the checkride in a retractable gear aircraft.
5.3. SAFETY SEMINAR REQUIREMENT.
5.3.1. Number of Seminars
Each Club Member is required to attend a minimum of two safety seminars each year.
5.3.2. Acceptable Safety Seminars
A safety seminar is defined as a Phoenix Flyers sponsored seminar, an FAA sponsored seminar, or an AOPA Air Safety Foundation seminar. Phoenix Flyers seminars will be scheduled by the Safety Officer and announced in the monthly Newsletter.
5.3.3. Alternatives to Safety Seminars
Any of the following will meet the requirement for two safety seminars: a CFI renewal course, completing a phase of the FAA Wings program, completion of a Biennial Flight Review, earning a new or additional rating, or taking a FAA required Part 135/121 checkride. Completing an AOPA Online Course will meet the requirement of one safety seminar.
5.3.4. Member Responsibility
At the time of the annual checkride, the Club Member must provide evidence that he/she has fulfilled the safety seminar obligation within the previous twelve months.
5.3.5. New Members
If a new member has been in the Club six months or less at the time of his/her annual checkride, the attendance requirement will be reduced to one safety seminar.
5.4. SCHEDULING
It is the responsibility of the member pilot to schedule the airplane and arrange for his/her annual checkride with a Boardapproved CFI.
5.5. AIRCRAFT TYPE
The annual checkride must be accomplished in a complex or high-performance club aircraft to maintain currency in all make and model of club aircraft in which the member has had an initial checkride.
5.6. DURATION AND FEES
The duration of the annual checkride shall be left to the discretion of the Board Approved CFI. Any instruction fees shall be negotiated between the member and the CFI and are the responsibility of the member.
5.7. UNSATISFACTORY PERFORMANCE
If the CFI feels that the member's performance was unsatisfactory, he/she may recommend an additional checkride or additional dual instruction. The CFI will not sign off the member's annual checkride until satisfactory performance has been achieved.
5.8. STANDARDIZATION
The same standardized checkride requirements will apply to all pilots, regardless of FAA certificate held. (See Appendix A).
5.9. ANNUAL CHECK RIDE RECORD
The annual checkride must be documented on the current Checkout/Checkride form approved by the board (see Appendix A).
6. SCHEDULING OF AIRCRAFT
6.1. POLICY
The following rules will be enforced by the Board of Directors: (1) to assure equal opportunity to all members; (2) to provide for maximum utilization of aircraft; and (3) to preclude loss of revenue caused by members not flying aircraft they have reserved.
6.2. COURTESY
Whenever making reservations, keep in mind that the aircraft must be shared fairly between all members. Make reservations when you know you will be flying, not on the "off-chance" that you might want the plane on the weekend. Do not monopolize a single airplane by reserving it for multiple weekends in a row. If we are all courteous to other members, the airplanes will be easier to schedule and will have greater utilization.
6.3. AUTOMATED RESERVATION SYSTEM
All aircraft reservations are made through our automated reservation system. The system is available on the Internet or by toll free phone number anywhere in the United States. Please see Appendix B for complete instructions on using the automated reservation system.
6.4. LONG FLIGHTS
Trips that will result in more than 10 hours of tach time must be reported to the Maintenance Officer. After reserving the aircraft, call the Maintenance Officer to ensure that all necessary maintenance is accomplished prior to your flight.
6.5. CANCELLATIONS
Cancellations are also made through the automated reservation system. Please make any cancellations as early as possible to allow other members to schedule the aircraft. Please see Appendix B for complete instructions on using the automated reservation system.
6.6. DELAYED RETURNS
Delayed returns will only be tolerated when the cause is weather or vital equipment malfunction. If your return is delayed, the Operations Officer (or any other board member if unable to reach Operations Officer) should be called as soon as possible. The Operations Officer will work with you to notify the Answering Service and any other member whose reservation will be affected by the delay.
6.7. EARLY RETURNS
If an aircraft is returned earlier than scheduled, the remaining reservation time should be canceled through the automated reservation system. Please see Appendix B for complete instructions on using the automated reservation system An hour or so of local flight might still be possible. Some pilots prefer late evening flights, when traffic is light or summer temperatures are cooler.
6.8. MAXIMUM RESERVATION PERIOD
The maximum reservation period is 16 consecutive days. There is a minimum charge of one tach hour, at the hourly rate for that aircraft, for each 24 hours that the aircraft is reserved.
6.9. RESERVING ACCURATELY
For better aircraft utilization, each member must attempt to schedule the aircraft for as close to the actual flight time as possible. If an aircraft has not departed within two hours of the reservation start time, the reservation may be canceled by another member. This rule should not be used to cancel a reservation if the departure is delayed by weather or equipment malfunctions. As a courtesy, please call the member who has reserved the aircraft before canceling his/her reservation.
6.10. FAILURE TO CANCEL
A member who fails to cancel a reservation for a plane that he/she does not use will be charged one tach hour, at the aircraft's hourly rate, for each day of the reservation.
7. MEXICO TRIPS- OPERATIONS OFFICER MUST BE CONTACTED
Disclaimer:
The information is this section of the Operations Manual is for informational purposes only. It suggests documents, methodology, etc. for flying into Mexico, but it is not a complete or comprehensive guide. Each member must provide their own documentation and follow all government procedures for flights into Mexico.
7.1. POLICY
Phoenix Flyers aircraft have made many trips to Mexico without incident. Phoenix Flyers does not discourage any member from making flights into Mexico, providing the member complies with all U.S. and Mexican government regulations. Phoenix Flyers, Inc. has additional operating procedures for flights into Mexico.
7.2. INSURANCE REQUIREMENTS
Although our present club insurance covers flights into Mexico, this coverage may not be accepted by the Mexican Authorities; therefore, separate insurance that is recognized by Mexico must be obtained. Phoenix Flyers has arranged with MacAffe & Edwards to provide this insurance. It can be activated by phone and billed to Phoenix Flyers. Contact the Operations Officer or the Treasurer for details. To allow for any problems that may delay your return, we suggest including coverage for several days after the actual intended return date. Each member must arrange for this insurance and will be charged for the additional insurance with their monthly billing.
7.3. DOCUMENTS REQUIRED BY MEXICAN AUTHORITIES
(Suggested list only- Government regulations change from time to time and must be verified, by each pilot, prior to any flight into Mexico.)
- Notarized letter of aircraft ownership (from Operations Officer)
- Copy of Mexican Insurance Policy
- Aircraft Registration Certificate
- Birth Certificate or passport for each person aboard
- Turista Permit (visa)
- Pilot license
- Pilot radio operators license
7.4. ENTRY AND DEPARTURE PROCEDURES
Each member must obtain the latest information on entry and departure procedures for each country they fly into. Each member is also required to know and follow all flight laws for the country they are operating in. Any fees for entering, departing, or operating in Mexico will be paid by the individual member.
8. GENERAL REQUIREMENTS
8.1. POLICY
It is in everyone's best interest to carefully operate and maintain our aircraft. Each member is a part owner in our fleet of aircraft and therefore has the responsibility to care for our planes. We all appreciate flying clean and well maintained planes. When we arrive at the airport, we expect to find the plane clean and in good condition. Leaving the airplane dirty, abusing it, or operating in a manner that causes excessive wear will not be tolerated.
8.2. DISCREPANCY REPORTS
Report any malfunction or discrepancy on the flight ticket and in the aircraft squawk book for the next pilot to see.
8.2.1. Calling the Maintenance Officer
For any significant discrepancies, please call the maintenance officer directly or leave a message for him/her on the reservation system.
8.2.2. Aircraft Squawk Books
Record all discrepancies in the aircraft squawk book. The squawk book can be found in the lock box or hanger next the flight tickets. Please record a complete description of the problem along with the date, tach. time, and your name.
8.2.3. Call Other Pilots with Reservations
If the discrepancy will ground the aircraft or if it may cause another pilot to alter their plans, please call that pilot and let them know what is wrong with the aircraft.
8.3. REQUIUREMENT FOR USING APPROVED AIRPORTS
Club insurance and club policy require that all take-off and landings be done to or from an approved runway.
8.4. LANDING ON DIRT STRIPS
The use of dirt strips is discouraged, but if you must land on a dirt strip, please follow these guidelines:
8.4.1. Runup
Do not do the runup over loose dirt or gravel; this causes prop nicks, sand blasted finishes and general dings & dents. The member pilot is liable for any dings, dents or other damage while operating on a dirt strip.
8.4.2. Takeoff
The pilot is expected to follow safe soft field takeoff procedures as described in FAA Flight Training Handbook.
8.5. OUT-OF-TOWN MAINTENANCE
Any maintenance or repair in excess of One Hundred Dollars must be authorized by a Board Member. This authorization can be made, by telephone, by any member of the Board of Directors.
8.6. SECURING THE AIRCRAFT
8.6.1. General
Insurance requires that all airplanes be hangared and locked, or tied down and locked when parked outside. For good aircraft care, the hand brake should never be left on while the plane is parked.
8.6.2. Hangars
Aircraft parked in hangars should be pushed carefully into the hangar to avoid hangar rash, wheels chocked, interior cleaned, and keys left on the instrument panel.
8.6.3. Outside Tie Down
Aircraft parked in an outside tie down (including T-Shades) should be pushed carefully into its tie-down, wheels chocked, aircraft chained to anchors, pitot mast covered, controls secured with the seat belt, interior cleaned, and if appropriate, cowl plugs and canopy cover in place. Keys should be locked in the lock box next to the tie down.
8.7. CLEANING AIRCRAFT
The Maintenance Officer will arrange for exterior cleaning of the airplanes. The interior is the responsibility of those who use the plane. The airplane interior should be cleaned after each flight. A $25.00 fine will be charged to anyone leaving the plane dirty.
8.8. REFUELING
8.8.1. Fuel Quantity
Members are responsible for refueling their plane after each flight. To simplify weight and balance calculations for the next pilot, the aircraft should be refueled as follows:
- Comanche: Fill the inboard mains, leave a couple gallons in each auxiliary tank.
- Arrow: Fill to the tabs.
- Archer: Fill to the tabs.
If you desire more fuel for your flight, you may request additional fuel before your departure.
8.8.2. Fueling at Chandler
Fuel should be purchased through Chandler Air Service and charged to Phoenix Flyers. Contact them as "Chandler Fuels" on 122.95, or by telephone at 480-963-6420. Provide them with the aircraft tail number, aircraft location, 100 Low Lead, and quantity of fuel desired. Their hours are 7:00 AM to 7:00 PM.
8.8.3. Fueling at Deer Valley
Fuel should be purchased through Westwind and charged to Phoenix Flyers. Contact them as "Westwind Fuel" on 130.65, or by telephone at 623-869-0866. Provide them with the aircraft tail number, aircraft location, 100 Low Lead, and quantity of fuel desired. Their hours are 6:00 AM to 9:00 PM.
8.8.4. . After Hours Fueling at Chandler or Deer Valley
Many of our members like to depart early in the morning and rightfully expect to find the their aircraft properly refueled. Unless you have made prior arrangements with the next pilot, or you have verified that no-one has reserved the aircraft for early the next morning, you must use the self-serve pumps to refuel the aircraft. You will need to use your own credit card to purchase fuel at the self-serve pump, remember to save the receipt for reimbursement by the club. If no-one is planning to use the aircraft early the next morning, you may call Chandler Air Service or Westwind and arrange to have the aircraft refueled. They will refuel aircraft in covered or outside tie downs without you. But, they cannot refuel hangared airplanes without having the plane pulled out of the hangar. It is your responsibility to arrange for refueling before the next pilot uses the aircraft.
8.8.5. Away from Phoenix
Phoenix Flyers does not have accounts at airports other than Chandler and Deer Valley. You will have to purchase fuel yourself and save the receipt for reimbursement with your monthly bill. Although the club will reimburse you for the actual cost of fuel, it is in everyone's best interest to find the lowest priced fuel available at the out of town airport. (See paragraph 12.3.3).
8.9. HANGAR RASH
Report any evidence of skin, wing-tip or control-surface damage in writing prior to moving the aircraft. Report hangar rash on both the flight ticket and in the aircraft squawk book. Failure to comply with this requirement could leave you liable for the damage when the next person reports it.
8.10. MASTER SWITCH
Double check that you have turned the master switch off before locking up the aircraft. There is an automatic $20.00 fine for leaving the master switch on.
8.11. SMOKING IN CLUB AIRCRAFT
Smoking is prohibited in all club aircraft.
8.12. AIRCRAFT OIL
Use multi-weight 15W-50W oil in all aircraft. Oil is available in the hangar or aircraft lock boxes.
8.12.1. Adding Oil
Wait until the aircraft is an entire quart down before adding oil. Do not add a partial quart and do not overfill the aircraft. Record any added oil on the flight ticket so that the Maintenance Officer can track aircraft oil consumption.
8.12.2. Oil Level
The Archers and Arrow should be filled to 6 quarts. The Comanche should be filled to 9 quarts.
9. ECONOMIC OPERATION
9.1. POLICY
Each member shall operate the aircraft with due concern for the costs incurred by his/her methods of handling and operating the aircraft.
9.2. OIL
Be sure to use the proper oil for each aircraft. Several quarts of the correct oil are kept in the hangar or the lock box with each aircraft. Check with the Maintenance Officer if you are unsure of which type of oil to use. If you carry oil with you, be sure to protect the interior of the aircraft from spills. The next pilot does not want oil on his/her clothes or luggage. Remember, you are liable for any clean-up costs.
9.3. FUEL
Follow the appropriate power setting table for each aircraft.
9.4. BRAKES & TIRES
- Do not ride the brakes during taxi.
- Avoid unnecessary heavy braking on the landing roll.
- At the discretion of the Board, any pilot who abuses aircraft brakes or tires may be charged for their replacement.
10. FLIGHT SAFETY
10.1. POLICY
All members must make safety their foremost consideration when planning and executing flights. Any member who knowingly violates the rules of Phoenix Flyers or the Federal Aviation Regulations will be grounded and/or have his/her membership terminated at the discretion of the Board of Directors. See paragraph 12.3.
10.2. ACCIDENTS
10.2.1. In the event of any accident/incident:
Notify any member of the Board of Directors and the National Transportation Safety Board as required by FAR Part 830.
10.2.2. Member Liability
Each member is responsible for any costs resulting from an accident or incident that occurs while he/she has the aircraft. The club carries one million dollars ($1,000,000) single limit liability damage; one hundred thousand dollars ($100,000) per person liability; and two hundred fifty dollars ($250) deductible Hull Insurance. Our policy includes a provision that the aircraft be operated legally and within the Federal Aviation Regulations for the policy to be valid. If the airplane is operated illegally or outside of the FAR's, our insurance could be invalidated and the responsible member will become FULLY liable for ALL damage.
10.2.3. Flying Privileges Following an Accident
Any member acting as Pilot-In-Command of a club aircraft that is involved in an accident/incident that results in damage to the plane or injuries to any person is automatically grounded. His/her flying privileges will be reinstated when he/she satisfactorily completes a checkout with a CFI designated by the Board of Directors.
10.3. FAA REGULATIONS
As reflected in 10.1 above, each member must obey all Federal Aviation Regulations.
10.4. PILOT SKILL
In the interest of safety, each pilot should fly much more than the minimum currency requirement.
10.5. FLIGHT WITH EQUIPMENT DEFICIENCIES
Before every flight, each member, as Pilot-In-Command, is required to determine if the airplane is in a condition for safe flight. The FAR's specify certain equipment that is required for every flight. Additionally, Class B, C, or D airspace has requirements for communications equipment and/or transponder with altitude encoding equipment. During primary training, each pilot should have developed good judgment about determining when an airplane is safe for flight. DO NOT FLY any aircraft if you are uncertain about its airworthiness or uncomfortable with its condition.
10.5.1. Maintenance Questions
If your are uncertain about maintenance, compliance with Airworthiness Directives, or compliance with required inspections, contact the Maintenance Officer.
10.5.2. Federal Regulation Questions
If you have questions regarding the FAR's, or determining the airworthiness of an aircraft, contact a Board approved flight instructor.
10.6. FILING FLIGHT PLANS
The use of flight plans and en-route flight following is strongly encouraged.
10.6.1. Weight & Balance
Weight and balance should be calculated in writing rather than guessed at. Several of our aircraft can be loaded significantly over gross and out of C.G. when filled with full fuel, full passengers, and little or no bags!
10.6.2. Fuel Stops
Fuel stops and expected fuel burn should be planned before takeoff.
10.7. CHECK LISTS
Each pilot must use a written check list when operating Phoenix Flyers aircraft. The manufacturer's check list is located in each airplane. If a member desires, he/she may use their own checklist instead of the manufacturer's checklist.
10.8. OWNER'S MANUAL
Each member is encouraged to obtain an Aircraft Information Manual for each plane he/she flies.
11. PREFLIGHT PREPARATIONS
11.1. POLICY
Prior to every flight, the FAR's require each pilot to obtain and review all available information . This includes making use of: weather conditions, runway condition and length, enroute conditions, aircraft performance, and weight & balance. It is the pilot's responsibility to weigh his/her piloting skills and the aircraft's capability against the current and forecast conditions. Safe alternatives, in case the flight is delayed or cannot be completed, should always be considered.
11.2. VFR
11.2.1. Visibility
The vast majority of weather related accident reports read, "VFR pilot attempted continued flight into IFR conditions." A premature landing in the face of deteriorating weather is a lot easier to explain to passengers than the obvious alternative.
11.2.2. Wind
Although the air is clear, do not underestimate the force of strong winds and turbulence, especially over mountainous terrain.
11.3. IFR
11.3.1. Preflight:
Inspect aircraft logs for currency of Altimeter checks, pitot-static system checks, and transponder checks. Be sure alternate engine air or carburetor heat, and pitot heat are all working properly. Check that all navigation instruments are within IFR tolerances and that any required log entries for navigational checks have been made.
11.3.2. Pilot Currency:
Phoenix Flyers currency requirement are the same as those specified in the FAR's.
11.3.3. Ice:
Be sure to check for any reported or forecast icing conditions prior to departure. None of our planes are certified for flight into known icing conditions. It is illegal to fly our airplanes into known icing conditions.
12. DUES AND ACCOUNTS
12.1. POLICY
Monthly dues and hourly aircraft rates shall be established by the Board of Directors. Rates will be set at levels that insure high quality aircraft and provide financial health and longevity to the corporation.
12.2. MONTHLY CHARGE
Each member will be charged a non-refundable fixed monthly fee as set by the Board of Directors. This fee will be the same for all members.
12.3. ACCOUNTS
12.3.1. Shares
The share purchase price is working capital and not money held in a stockholder's account.
12.3.2. Charge Record/Time Sheets
Prior to each flight, a member shall fill in all those items that can be completed prior to flight. After the flight, the member shall complete the remaining items on the page he/she began before the flight. Note any malfunction reports, sign the slip, remove the white and yellow copies, and place them in the box. The pink copy remains in the book so future pilots can review any discrepancy reports.
12.3.3. Gas Receipts
Mail gas and oil receipts promptly with monthly remittance. Amounts, not to include tie down or hangar fees, should be deducted from member's statement and a check for the balance remitted. All gas receipts must include the date, the aircraft tail number, and the members signature.
12.3.4. Terms
All statements are due and payable upon receipt. Delinquent accounts will be charged a penalty of 2% per month.
12.3.5. Delinquencies
12.3.5.1. Any member with past due charges may be suspended from flight scheduling and grounded until their account is brought current.
12.3.5.2. Any member who has been grounded for a delinquency within the previous two years will be monitored by the Treasurer.
12.3.6. Termination of Stock Ownership
12.3.6.1. Involuntary: The Board of Directors, by unanimous vote of all members of the Board, may suspend, reinstate, or expel a stockholder for cause after an appropriate hearing. Interest of such stockholder shall be disposed of as described in 12.3.6.3.
12.3.6.2. Voluntary: Any stockholder wishing to terminate stock ownership may offer his/her share for sale by sending a written statement to the Board of Directors.
12.3.6.3. At times when there is no waiting list to join Phoenix Flyers, the following procedure applies. Phoenix Flyers, Inc. will purchase a share at any time for $1750 minus any amount due the corporation. If a stockholder does not elect to sell his/her share to Phoenix Flyers, he/she may sell it to anyone acceptable to the Board of Directors. However, the monthly fixed fee will continue to be charged against that share until transferred to a new member. In the case of involuntary termination of stock ownership, Phoenix Flyers will purchase the share for $1750, minus any amount due the corporation.
12.3.6.4. When there is a waiting list to join Phoenix Flyers, the following procedure applies. Phoenix Flyers, Inc. will refund the $250 membership fee minus any amount due the corporation.
12.3.7. Inactive Membership:
12.3.7.1 Status: Inactive membership status is only available to members with valid reasons for becoming inactive. Members with Board approved inactive memberships will not be charged a fixed monthly fee. In addition, inactive members are not allowed to reserve or fly club aircraft.
12.3.7.2 Requesting Inactive Membership: Requests for inactive membership must be made to the Board of Directors and approved by the Board of Directors. The request should include the reason for wanting inactive status and the planned duration of inactive status. Valid reasons for becoming inactive include temporary work reassignments that will last more than one year, or a temporary loss of flight medical. Because the Club's fixed costs for owning aircraft do not change when a membership becomes inactive, the Board of directors will be very cautious in giving approval for inactive memberships.
12.3.7.3 Reactivating: Requests to reactivate an inactive membership must be made to the Board of Directors and approved by the Board of Directors. If the Board of directors approves a request, inactive memberships will normally be placed at the top of any new member waiting list and allowed to become active when a membership becomes available.
12.3.8. Associate membership:
Spouses, domestic partners, or dependents (as defined by the IRS) 21 years of age or younger may become associate members. Associate members have the same access to Phoenix Flyers aircraft as a full member. To become an associate member, a separate application for the associate member must be given to the Treasurer along with a one time fee of $75.00. No monthly fee will be assessed to the associate member, nor will the associate member be allowed to vote on any corporation matters. The full member is responsible for all flying charges made by the associate member.
13. CREDITS & REIMBURSEMENTS
13.1. POLICY
13.1.1. General
Nothing in this section limits the Board of Directors authority under the corporation By-Laws to enter into a specific contract with any individual, member or non-member.
13.1.2. Credits
Credits can only be issued to a member's account. They cannot be received in cash except in the event of membership termination. Credits in excess of monthly fees, flying charges, or other member charges will be carried forward to the next month. No interest will be earned on credits. Requests for credit, except for automatic credits, must be submitted in writing to the club treasurer. Each request must clearly detail the reason for credit and must be signed by the requesting member.
13.1.3. Reimbursements
Reimbursements are normally issued to a member's account, but arrangements can be made for check reimbursement. Requests for reimbursement are made by submitting receipts for expenditures to the club treasurer. Each receipt must detail the expenditure and must contain the member's account number, signature, and the tail number of the airplane if applicable. If a receipt is not available, other evidence of the expenditure must be submitted with a signed explanation detailing the expenditure. If requested, the treasurer will issue a check to the member for the amount of the reimbursement. Reimbursements in excess of $100 require prior approval of the treasurer or other board member.
13.2. REIMBURSEMENTS
The actual cost of any expenses paid by a member on behalf of the club will be reimbursed by the club. All expenses, except fuel and out of town maintenance costing less than $100 (Section 8.4), must be approved by the Board of Directors. Typical reimbursed expenses include fuel and oil purchases for club aircraft. Tie down fees are not reimbursable.
13.3. CREDIT FOR RECRUITING
When there is no waiting list to join Phoenix Flyers and when the club is actively seeking new members, the club will provide an incentive flying credit to encourage recruiting. Any current member who recruits a new member will be eligible to receive a $50 credit. The new member must purchase a new share from the Board of Directors. The sponsoring member must identify the potential new member to the operations officer and must do any legwork necessary to show club aircraft to the prospective member. Credit will be issued after the new member has been accepted into the club and the sponsoring member has made a credit request in writing in accordance with paragraph 13.1.2. A prospective member who finds the club through advertisement paid for by Phoenix Flyers cannot be used for this credit.
13.4. WORK CREDIT
Any member assisting with work on our aircraft can receive a credit of $7.50 per hour worked. Examples of work eligible for this credit are; assisting with tire changes, assisting with oil changes, washing the aircraft, or cleaning the hangars. Credit is obtained by submitting a written request to the treasurer as required by paragraph 13.1.2.
13.5. CREDIT FOR THE DUTIES OF TREASURER
The Treasurer will receive an automatic credit of $150 per month for keeping the clubs books, billing the members, paying corporate bills, and complying with required non-profit filings. The Board of directors, at its discretion, may increase, decrease or eliminate this credit at the end of any month.
13.6. CREDIT FOR THE DUTIES OF MAINTENANCE OFFICER
The maintenance officer will receive an automatic credit of $150 per month for arranging the maintenance of our aircraft, tracking Airworthiness Directives, tracking Annuals and other required inspections, and keeping the maintenance history for our aircraft. The Board of directors, at its discretion, may increase, decrease or eliminate this credit at the end of any month.
14. MISCELLANEOUS
14.1. RECRUITING
Our current members have always been our single best source of new members. If you have a friend that may be interested in joining Phoenix Flyers, please try to recruit them. Our web site or the Operations Officer will provide applications or information packets on the club. If you do the work of showing the aircraft, you may be eligible for a recruiting credit (See Section 13.3.).
14.2. DEMO FLIGHTS
Demonstration flights with prospective members are normally not necessary. In the event that a prospective member is ready to join, but must have a demonstration flight prior to joining, the club may authorize a demonstration flight. Authorization from the Operations Officer must be obtained prior to the flight. For approved demonstration flights, the club will pay for up to 0.5 hours of flight time. Any flight time beyond 0.5 hours will be at the members expense.
14.3. APPLICATION FOR MEMBERSHIP
Applications for membership are available on our web site or from the Operations Officer.
14.3.1. At times when there is no waiting list to join Phoenix Flyers
The membership application along with a check for the share purchase price and membership fee must be submitted to the Treasurer or the Operations Officer.
14.3.2. At times when there is a waiting list to join Phoenix Flyers
The membership application must be submitted to the Treasurer to join the waiting list. Once a prospective member reaches the top of the waiting list and a membership is available, the Treasurer will contact the prospective member. The prospective member will then have two weeks to provide a check for the share purchase and membership fee to Phoenix Flyers or lose his/her position on the waiting list.
14.4. VEHICLE ACCESS
Call the Operations Officer or the Treasurer to receive the appropriate paperwork for vehicle access to either Chandler or Deer Valley airports.
14.4.1. Chandler Airport
Take the letter provided by the club to the Chandler Airport office located in the terminal building and request a vehicle access card. When you leave the club, this card must be turned into the Treasurer or you will be subject to a $25 replacement fee.
14.4.2. Deer Valley Airport
Take the form provided by the club to the Airport Operations desk at Deer Valley Airport. They are located in the main airport terminal area. When you leave the club, this card must be returned to Deer Valley Airport operations.
14.5. PHOENIX FLYERS WEB SITE
The address for the Phoenix Flyers web site is www.phoenixflyers.org. All club documents are available on the web site. Once accepted into the club, members will be provided with the username and password to access the members only area.
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